Production - Creating Applications: Applying Production Costs to a Field

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Applications are made under the Production page and the Applications tab. To create a new Field Application, click the Add button in the bottom left corner. The Applications template will open, consisting of the following five pages in which the user can enter information: 

Info Tab

From here enter the date, start time, and applicator. After filling out the information in the Info tab, proceed onto the Fields tab.

Fields Tab

Select the Farms/Fields that the products were applied on. The Farm Field Tree can be sorted by crop or filtered by tag as needed.

Products Tab

Choose products that were applied and the rate at which they were applied. If the price box
displays $0.00, that means there has not been an invoice entered for that product. If it shows a value, there is an invoice with that product and price is assigned automatically. This can still be completed with $0.00, and an invoice can be entered later because the software will back-calculate pricing on applications after entering invoices.

After all the products and services are entered, either move forward to the Conditions page (to view or edit environmental conditions of the application) and/or Sources page (to view the associated source record, if applicable). or click the Complete Application button at the bottom of the screen.

Once an Application is completed, it will appear on the left-hand side of the screen in the list of Applications. Existing Applications can be edited by clicking on one in the list on the left and clicking on the editable boxes on the right.

Invoice Applications: Attaching Invoices to Specific Fields

An Invoice Application copies the information from the invoice into the application template so the user does not have to re-enter all of the same info they just entered on an invoice. Invoice Applications are used primarily when the grower has an invoice that is separated to each individual field, commonly due to custom application services the grower purchased.

Avoid using this option for bulk purchase invoices (i.e. seed, bulk chemical, etc.) because those invoices have many products that may have gone on many different fields on different dates, therefore the user will want to create multiple applications from the beginning. See below screenshot for an example of an appropriate invoice to tie to an application record. NOTE: there is usually product and a service charge like spreading or spraying, etc.

The user will enter one invoice (per field) and opt to Create Application from Invoice. The application template will open and the user should double check the date on the Info page and the Products page, but should not need to adjust anything because the info is copied from the Invoice. The user simply needs to select the Field to attach this invoice to on the Fields tab of the template and select Complete Application at the bottom.

We also have a tutorial video covering how to create applications, which is listed below.

Ready to start creating yield locations in order to begin capturing revenue? Click here to view this article.

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Click below to download a PDF of the entire Land.db - Getting Started guide